The Charter Trustees for Harrogate
17 April 2023
Loan of items from the Civic Collection
Report of the Clerk to the Charter Trustees
1.0 PURPOSE OF REPORT
1.1 To seek authority for the loan of specific items from the civic collection to local organisations.
2.0 SUMMARY
2.1 To provide information about the civic collection held by the Charter Trustees for Harrogate and ensure appropriate arrangements are in place for the loan of various specific items to enable them to be on public display at local organisations.
3.0 THE REPORT
3.1 The Charter Trustees for Harrogate were established in 2023 following local government reorganisation in North Yorkshire. Regulation 3 of the Charter Trustees Regulations 2009 provides that historic property which related to the charter trustee area should vest in those charter trustees on the reorganisation date. Historic property is any charter, insignia, plate or other property which is of an historic or ceremonial nature other than land and buildings or any property held for the purposes of a statutory function.
3.2 On 1 April 2023 the Harrogate Borough Council (HBC) civic collection was transferred to the Charter Trustees for Harrogate. The civic collection consists of the civic regalia, silverware, trophies and plaques, glass and crystal, books and scrolls and other miscellaneous items. Some items have significant financial worth, others are of more historical significance. An inventory of the items detailing valuations and locations is maintained by the Clerk to the Charter Trustees.
3.3 In 2016 a Member working group was established by HBC in preparation for the move to the new civic centre to conduct an assessment of the major pieces of the mayoral and civic collection. The working group considered ways of making the collection more accessible to the public, whilst reducing the amount of storage required and identified various items which would be suitable for loan. Subsequently Council authorised the Director of Corporate Affairs to agree the loan of appropriate pieces.
3.4 In 2018 a number of items were loaned out to local organisations. Checks were undertaken to ensure that the items were stored securely and appropriate insurances were in place, prior to formal loan agreements being signed. Annual checks are carried out requesting the organisations confirm they still have the items and that insurance and storage arrangements remain as agreed. This has provided more opportunities for the public to view the civic collection, increasing awareness of the town’s heritage and history.
3.5 Currently the Harrogate Club, the Royal Hall Restoration Trust and Masham Town Hall have items from the civic collection on loan, as detailed at Appendix 1 and the three organisations have been contacted and have confirmed that they wish to continue to loan the items. In order to enable these arrangements to continue, the charter trustees are requested to authorise the Clerk to the Charter Trustees to enter into new loan agreements with these organisations.
4.0 ALTERNATIVE OPTIONS CONSIDERED
4.1 Not to loan items from the civic collection to other local organisations – this would reduce opportunities for making the collection more accessible to the public and increase storage requirements at the civic centre.
5.0 FINANCIAL IMPLICATIONS
5.1 There are no financial implications
6.0 LEGAL IMPLICATIONS
6.1 Under the Charter Trustee Regulations 2009 the civic collection of the former Harrogate Borough Council passed to the Charter Trustees for Harrogate. Loan arrangements previously agreed by Harrogate Borough Council no longer apply and authority is sought to enable the Clerk to the Charter Trustees to enter into new loan agreements.
7.0 EQUALITIES IMPLICATIONS
7.1 There are no equalities implications.
8.0 CLIMATE CHANGE IMPLICATIONS
8.1 There are no climate change implications.
9.0 REASONS FOR RECOMMENDATIONS
9.1 To ensure that appropriate arrangements are in place for the safekeeping of the civic collection.
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10.0 |
RECOMMENDATION
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10.1 |
That the Clerk to the Charter Trustees be authorised to undertake the necessary checks and agree the loan of civic items to local organisations as detailed in Appendix 1.
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APPENDICES
Appendix 1 – Loan of items from the Civic Collection
BACKGROUND DOCUMENTS
None
Barry Khan
Clerk to the Charter Trustees
County Hall
Northallerton
13 October 2023
Report Author – Elizabeth Jackson, Democratic Services Manager
Appendix 1
Civic Collection – Items on Loan
The Harrogate Club
SC21 TV132 - Cup - Presented to Officers' Mess 5th BN West Yorks Regiment by Lt Col AR Morrell VD June 2nd 1913.
SC41 TV85 - Large Indian silver circular punch bowl presented on 75th anniversary of Incorporation by J E Ramsden Esq Member of Parliament for the Division
SC45 and SC46 - TV 62 - Two candelabra presented by Montague Burton for 75th anniversary
SC47A (part) TV146 - Harry Bolland OBE part of Bolland donation
SC47a (part) TV186 - Harry Bolland donation silver gilt and enamel Freeman medallion with pin bar engraved to Alderman Harry Bolland CA Presented by Alderman Jack Simpson JP
SC47a (part) TV187 - Harry Bolland donation a silver gilt and enamel Mayoral pendant engraved on reverse Aid Harry Bolland Mayor of Harrogate 1936-37
SC47a (part} TV21O - Harry Bolland donation three miniature medals coronation 1953 and 1937 plus miniature OBE
SC49 TV16 - Bracket clock - Harrogate Medical Society 1981
SC50 TV157 - A silver hallmarked table lamp formerly a candlestick
SC102 TV92 - Coffee pot - donor Edward Standing Ltd on occasion of 75th anniversary 1959
SC163 and SC164 TV66 - Pair of Regent Plate two branch candelabra on occasion of 75th anniversary of Incorporation donor unknown
SC176 TV112 - Cup - donor Harrogate and District Professional Gardeners Association 1975 when society disbanded
SC186 TV124 - The Harrogate Tournament Trophy Cup - Presented by Alderman Sir Ernest Bain CBE LLD, JP May 1930 engraved with names of winners 1930 to 1956 inclusive
SC192 TV123 - The Alderman Brocklehurst Cup - Presented by Councillor Alderman Brocklehurst JP to the Harrogate Housing Schemes 1940 for Yearly Competition
SC201 and SC202 TV120 - A pair of silver chalices Presented by Councillor Flight Lieutenant J S Tennant MA JP in commemoration if his Mayoralty 1945-46
SC212 and SC213 TV69 - Two candelabra presented by Montague Burton for 75th anniversary
SC236 TV209 - A silver gilt and enamel CBE medal by Garrard & Co, London inscribed For God and the Empire recipient and donor unknown
SC274 TV10 - Marquetry display case Vowles/Goddard donation
SC275 TV8 - Marquetry octagonal table Vowles/Goddard donation
SC276 TV12 - Marquetry desk secretaire/collectors cabinet Vowles/Goddard donation 1986
SC307 TV31 - A needlework tabard in coloured and gold threads Presented by Commanding Officer and all Ranks of Army Foundation College on receiving reaffirmation of Freedom of Borough of Harrogate 9 August 2003
SC324 TV106 - Silver mounted plain glass decanter - donor The Yorkshire Regiment on occasion of first Freedom Parade 2008
SC325 TV72 - HRH Princess Mary silver and glass photograph frame with signed photograph to 'Dear Alderman Holland... '
SC330 TV29 - Watercolour MG Greensmith Interior scene of a cathedral with military service Presented by Yorkshire Regiment on occasion of Freedom Parade 2002
Royal Hall Restoration Trust
SC03-TV131 -Allen Cup
SC08-TV128 - Prospect Hotel trophy
SC09 - TV133: TV244 - Richard AnnakinFreedom Scroll and casket to be kept together.
SC11 - TV135 - Sir ThomasHenry Fleming Freedomcasket. Plus framedscroll
SC14 - TV45 - Foundation stonetrowel Harrogate Library
SC16 - TV81 - WW Baxter cigarette and cigar box
SC25-TV56 -Tray for laying of foundation stone HIC
SC31 - TV114 - Horseback Silver base Harrogate Corporation Trophy.
SC35 - Cigarette lighterpresented by Mrs N Stewartfor use in Mayor's Parlour
SC36 - TV236 - Toastmaster's gaveltray presented by Nicholas Carter
SC76 - - Dish from Menswear Association of Britain
SC84- TV122 - Cup presented by Ladies Circle International Conference 1972
SC85 - TV137 - HRH Princess Royal Loving Cup part of 75th anniversary
SC87 and87A - Pair of TureensNorthern Floor CoveringFair
SC89 - TV78 - Snuff box Mrs A A Greenwood Harrogate Antique Dealers 'Harrogate Races. The Gift of the Visitors
SC92 - TV79 - Cigarette Box from BritishPaper Box Federation 1956 conference
SC98 - TV100 Bread roll dish Harrogate Literary Society - held their events in Royal Hall
SC108 - TV178 - Salver from British Paper Box Federation 1967 conference
SC118 - TV73: TV243 - HRHPrincess Royal Freedom Casket and Scroll to be kept together.
SC152 - TV181 - Silver salveropening of Municipal Tennis Courts
SC157 - TV176 - Salver presented to council by Miss Sallie Dean
SC168 - TV65 - Pickle forkpresented by SallieDean and AnnieDean
SC177 - TV67 -The Ogden Cup for Tennis Tournament
SC178 - TV57 Silver rose bowlpresented to Lady Mayoress of Leeds (MrsAW Bain) by the stall holdersof Ye Olde English Fair
SC180 - Handbell Presented by Regina Board of Education Saskatchewan, Canada to commemorate visit of ReginaIntercollegiate Orchestra andChoir April 1979.
SC181 - TV47 - Silver spade- first cutting of groundScargill Reservoir and also inscribed as used again for Roundhills Reservoir
SC182 - TV46 - Silver spade- cutting first sod lightrailway Bilton to Gas Works Commemoration 1907
SC197 - TV41 - Silver and ivory trowel inscribed This Trowel was Used by the Worship the Mayorof Harrogate AldermanFortune JPCC, July 10th 1894on the Occasion of his Layingthe Memorial Stone of the New Baths
SC198 - TV233 - A silverceremonial trowel, engravedPresented to RichardEllis Jnr Esq by the Contractors on the Occasion of his Laying of the Corner Stone of the New Public Baths, Harrogate, 4th February 1871
SC205 - TV240 - A silverand enamel ceremonial mallet in the form of a spike inscribed to the reversePresented to the Worshipful Mayorof Harrogate R Ellis Esq JP by Members of the MedicalProfession on the Occasion of his Openingat the SulphurWater Reservoir October 22nd 1886
SC214-TV134: TV245 - Charles FortuneFreedom Scroll and Casketto be kept together.
SC257 - TV239 - Commemorative spiritlevel To Alderman Fortune JPCC on his laying of memorial stone, New Baths July 10th 1894
SC259 - TV109 - Wooden stonelaying mallet presented to Alderman Charles Fortune used on New Baths memorialstone - see also SC197and SC198.
SC262 - TV26 - An engraved glass rose bowl- Presented by 1986 Conference of Water Officers Association
SC269 - TV42 - Silver plateand ivory presentation trowel, engraved Presentedto the Mayoress of Harrogate, Mrs Ellis, by the Architects and Contractors on the Occasion of Laying the Corner Stone of the JubileeMemorial 1887 (QueenVictoria)
SC271 - - Decanter and five glassesAnnual Conference of Institution of Environmental Health Officers 21 April 1988
SC273 - TV27 - A heavyOrrefors glass bowl,of crenelated ci cular form,engraved Insurance Institute of Leeds Centenary, 1888-1988 conference held 1988
SC282 - TV190 - Salver The Harrogate Milk Race 1989
SC284 - TV93 - Prince of Wales Freedom Parade Horse Statuette
SC287 - Wooden clockBonnyrigg - The Harrogate International Toy Fair 40 years anniversary
SC295 - TV84 - Silver PumpRoom cigarette box 'The Harrogate Polo Trophy' spa building as is RoyalHall and largerPump Room civicsalt might be going to museums.
SC298 - Rt Hon David Lloyd George Freedom Scroll.
SC306 - TV28 - Painting of Pump Roompresented to Harrogate Borough Council to commemorate 50th Anniversary of the International Harrogate Toy Fair and Christmas Fair 1O January 1999
SC311 - Freedom scroll 1946 Prince of Wales Own Regiment
SC316 -TV149 - Leather bound illuminated scrollHRH Prince AlbertVictor of Wales on his visit to Harrogate1889
SC317 - Framed proclamation of King Edward's accession 1936.
SC351 - a heavy metal coat of arms shield 1884
SC370 - Tourde France 2014 framed yellowjersey signed by Marcel Kittelwinner of 1st stage in Harrogate 5 July 2014
SC375 - TV11 20th century oak sideboardwith two friezedrawers and three cupboards formerly in Mayor's Parlour
Masham Town Hall Community Charity
TV15 – Coll No 64 – 6 x oak / tan leather chairs